![]() ![]() Many systems use bar codes on documents which identify patient name, account number, and encounter time. Training time varies according to the complexity of the system and the familiarity of the staff with existing policies and procedures and can take from a few hours to several days. When using optical disks to store medical records, documents are typically scanned daily by staff who have been trained in how to use the technology. "It cuts down on the amount of staff it’s fast, accurate, and dependable." "It’s wonderful," says Patricia Edwards-Capella, system administrator, application administrator, and supervisor of medical records at Dameron Hospital Association in Stockton, CA. Many health care organizations have been using the technology for several years already and report high levels of satisfaction. The integrated systems allow multiple users to access medical records within seconds. Jukeboxes are commonly stored in medical records departments but can be located anywhere since record retrieval is electronic. The disks are stored in "jukeboxes," which can hold hundreds of the hard plastic protective boxes. Optical disks are typically part of an integrated computer system that gathers health data from multiple sources throughout the hospital, including transcription notes, lab results, and images such as X-rays, and stores the information as part of an electronic record. And although paper and computer versions of patient records will coexist like two branches of an evolutionary tree for some time to come, there is little question as to which method of storing information will emerge as the winner. Technology for storing medical records electronically on optical disks is overtaking paper records at a gallop. Optical disk storage offers speed, efficiency Costs can reach the millions for some systems
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